Outlook was stuck in a continuous loop in Send/Receive at around 50%. It seemed to be downloading mails byte by byte but could not complete the task.  Also, the application itself was constantly hanging and bringing the pc to a standstill

The solution and description to this error is set out below;I tried everything; removing the extend.dat file, recreating the mail profle, etc. The solution that worked in the end was a repair install of Microsoft Office.

To do this;

1. Click on Start and go to the Control Panel.
2. Add/Remove Programs.
3. Look for Microsoft Office 200x.
4. Click on Change and follows the prompts to run a repair install of the application.

I hope you too have Found A Fix!

POP3 (Incoming) Server: pop3.irishbroadband.ie
SMTP (Outgoing) Server: smtp.irishbroadband.ie.

POP3 (Incoming) Server: webmail.eircom.net (new webmail) or mail1.eircom.net  (classic webmail)
SMTP (Outgoing) Server: mail1.eircom.net.

POP3: pop.gmail.com
SMTP: smtp.gmail.com

Server Port Numbers
Incoming (POP3)Server: 995
Outgoing (SMTP)Server: 465

If you are setting up an ICE broadband address in a Client (such as Outlook), then you will require the POP3 and SMTP server details.

ICE Broadband

POP3 (Incoming) Server: mail.icecomms.net

SMTP (Outgoing) Server: mail.icecomms.net

If you are setting up a UPC (previously NTL) address in a Client (such as Outlook), then you will require the POP3 and SMTP server details.

POP3 (Incoming) Server: pop3.upcmail.ie

SMTP (Outgoing) Server: smtp.upcmail.ie

For e-mail accounts based on Exchange (as opposed to web based e-mail), Out of Office notification can be configured from Outlook.

Click on ‘Tools’, then ‘Out of Office Assistant’

And fill out accordingly…

Here is how to set up a signature file referencing your new account when using Outlook 2003.

Go to the Tools menu and select Options

Select the tab for ‘Mail Format’ and from here click the ‘Signatures… ‘button.

From the Create Signature dialog box, click the New… button.

In the Create New Signature dialog box, name your signature file and use either a blank form or an existing signature or file

In the Edit Signature dialog box, enter your information. When you have formatted your signature file to your satisfaction, click the Finish button

The auto complete feature is very useful when composing mails

Sometimes these shortcuts can cause problems if an address is no longer in use or if the address was previously misspelled.

You can simply remove these shortcuts manually by scrolling down to the relevant users and hit the ‘delete’ key.

If Outlook is the only interface to an e-mail account, (a direct web interface is not used), then mails should not be left on the server. This article outlines how to set this in Outlook.

Open Microsoft Outlook
Go to the ‘Tools’ menu and from there you can select ‘E-mail Accounts…’

This will bring you to the following window (see below)

Select ‘View or change existing e-mail accounts’ and then click ‘Next’

Then you will see a window with your e-mail options (as you see below, except it will have your name, e-mail and POP3 settings)

Now you should click the button ‘More Settings.

Then you will see the following window. Click on the tab ‘Advanced’ .

This will show the Advanced settings.

There is a tick box for ‘Leave copy of messages on the server’

This needs to be off, so if it is ticked, then untick it.

When this is done, click the ‘OK’ button.

Then click ‘cancel’ on the window for e-mail accounts (as that will still be open)